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Our Approach to

Planning Great In-Person Events

Our 4-Phase Approach comes from decades of experience and balances creative freedom with a precise discipline. We know your time is valuable (and often stretched). That’s why we do what we do. Our creative solutions will make your event different, improved, significant, and impactful this time — and next time.

Does our 4-Phase Approach work for virtual events? Absolutely!

By staying true to our mission, values and approach to event planning, we help clients migrate their exisiting events into a variety of virtual event spaces. We create brand new virtual events and guest experiences too!

Phase One

Event Development

This is where making your event great begins.

Let’s talk creative solutions to meet your goals. We’ll blend our experience with the latest trends to brainstorm your unique guest experience.

Phase Two

Pre-Production Planning

This is where we spend a lot of time – so you don’t have to.

We drill down into all the details, solidify plans, and iron out the logistics for the ultimate guest experience.

Phase Three

Event Day

It’s here!

Now it’s time to enjoy your event. You get to spend time with your supporters knowing everything’s handled.

We got this.

Phase Four


What worked? What didn’t?

What’s next?

We’re already thinking about the next event and how to leverage momentum.

Frequently Asked Questions

What is a Certified Special Events Professional?

The Certified Special Events Professional, or CSEP, designation comes from the International Live Events Association. To receive this certification, event professionals must pass a test that determines if they have “the knowledge, skills and ability essential to perform all components of a special event.”

Enjoy the peace of mind that comes with knowing Palmer Event Solutions’ founder, Gail Palmer, is one of the few in Ohio to have earned this designation.

Read more about CSEP accreditation here.

Why should I hire a professional event planner? Can’t our event committee and volunteers do everything?

Professional event planners have the experience, process, and network to be most efficient. We can work with your event committee and volunteers to guide on best practices and lessons learned from 20+ years of experience. It’s what we do best, and it leaves you to do what you do best.

How much will it cost to hire a professional event planner?

One million dollars.

Just kidding.

Cost really depends on the size and complexity of your event. Because we specialize in events for non-profit organizations, we do smart things like put you in direct contact with vendors so you can get their non-profit rate – to help reduce your expenses. We’re honest and believe in transparent pricing.

Can volunteers do some of the work?

Sure! We’ll work with you to see what makes the most sense.

How early should I start planning my event?

The earlier, the better. (It is true for just about anything.) Ideally, we work a year ahead of time, but that rarely happens these days. Let us know your needs, and we’ll let you know what we can do.

Receive a Complimentary Consultation

We're happy to speak with you by phone or video conference.
Your next great event awaits!

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